I am trying to print envelopes (using MS Word mail merge) and printer says "paper mismatch"

If you have MS-Office you can use MS-Word's mail merge feature to do this.

Hi there !

For printing bulky letters or documents of the same format, I suggest you use the MS word mail merge document. You need to set up the mail merge document and the data of the file. For examples, the list of names, addresses telephone numbers and others should be input to the envelops.

Here's how to create mail merge document file.


1. Open a new blank MS word document or if you have a format already in a MS word format, just use it as default letter.

2. Go to menu bars (Home, Insert, Page Layout, References, Mailing, Review and View) and choose Mailing.

3. From Mailing, click on select recipients, choose use existing lists and find the excel document files that stores all the information like list of customers, company names, addresses, telephone numbers and others.

4. Open it and select table will appear and just click ok to merge it automatically to your default envelope.

5. Now you need to set up or format your envelope. from the Mailing menu, Insert Mail Merge Field will appear and click it to display the headings of your data source. Put the headings wherever you want.

6. After that, press preview result to display the datas. Save your work and it is finished

7

Check that the line that you are drawing fits "between" the LEFT and RIGHT margins that you have defined for the document.

Click Start
Click Control Panel
Click Printers
Select the HP printer
Right-mouse-click the printer
Click Properties
Check that the "paper-size" that you have selected matches the size of the paper loaded into the printer.

Set the envelope size in the printer properties paper size list to A5 (5.83 x 8.27) which is only .08 inches wider than the short side of an A9 envelope (5.75 inches). The paper size sensor on the HP6520 printer must not be sensitive enough to tell the difference. I can print A9 envelopes just fine using the A5 setting.

Even though the icon on the printer shows the envelopes entering the printer narrow side first, you have to set the printer up for, and feed the envelopes through, wide side first.

I tried all of the suggestions on here and nothing worked. My envelopes are 5x7.3. So, I finally just put in 5x7 and lo and behold, even though there truly was a paper mismatch this time since that was NOT the size of the envelopes, they printed. I did have to move the text boxes some to make them print correctly. So, I guess the solution for my printer is to actually mismatch the size of the paper/envelope so that you will NOT get the "paper mismatch" error message. Will it work on other size envelopes? I have no clue. This is the first time I've ever been able to print an envelope at all with this printer that I've had 2 or 3 years.

What program are you using? If it's Microsoft Word, are you using the Mailings section, and envelopes?

hi

you have not mentioned that what is the printer you are using. any way you should find a sub paper tray near to the main tray, with different types of envelops, marked/engraved on it. some time the same tray is used for this purpose and have the small paper or envelops info on it.
pls mention the printer model if you dont find the tray yet.

try by reloading the drivers for the printer

Was a recipient address created in an Excel spreadsheet or a database? Data needs to be pulled from somehwere to be added to the envelope.