Hey,
Have a look at this microsoft help page
http://office.microsoft.com/en-us/access/HP051873811033.aspx
I'm pretty sure it will answer your question.
If not, you could possibly send the document to me and I could look at it myself and help you with it.
Thanks,
Ekse
Dear Madiha35,
I would recommend the use of the Table Function in Excel.
Here are the steps in Excel 2007, if this does not work for your version please add comment for me to reply to.
Conversely, If you would like the softcopy of the screenshots, I would be happy to email them to you.
Step 1: Enter your data into the worksheet.
Step 2: Create Table
Highlight the relevant data
On the insert tab, click on Table
Step 3: Verify Table range is correct, Click OK
Step 4: Select the cell you where you wish to Sum Data.
Click on Autosum.
Step 5: To Insert new data
Click on the sum row in the table, (Not the entire worksheet row)
Right click, Insert, Insert Table rows from above
Step 6: Enter new data in row
Step 7: Data is automatically calculated in formula.
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