Question about Microsoft Office Outlook 2003 for PC

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How to change settings in Outlook to delete message from server after downloading

Since yesterday, my outlook has been re-downloading messages into my outlook acct for both of my e-mail addresses. I am receiving 1200 duplicate messages. Some messages have been re-downloaded 15+ times. I have no idea why this suddenly started happening, but i cant keep up with the deleting.

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  • janelund
    janelund Jun 05, 2012

    where do i go to change the settings? i cannot find that option. I want to delete received e-mails. i went to the blog and followed the directions, but it did not reveal a place to delete received e-mails.

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Hi, follow the steps below. Don't change any of your settings since they already work, but when you get to step 7 this is where you check whether or not you want to remove the emails from the sever.

Open Outlook 2003 then:

  1. Click Tools ' E-mail Accounts.
  2. Select Add a new e-mail account and click Next.
  3. Select POP3, then click Next.
  4. Enter the following information:
    • User Information
      • Your Name: Type your name as you'd like it to appear when you send an email message.
      • E-mail Address: Type your Yahoo! Mail Plus email address (for example, jo.bloggs@yahoo.com).
    • Server Information
      • Incoming mail server (POP3): Type pop.mail.yahoo.com
      • Outgoing mail server (SMTP): Type smtp.mail.yahoo.com
    • Login Information
      • User Name: Type your Yahoo! ID (your email address without the "@yahoo.com").
      • Password: Type your Yahoo! password.
    • Check the Remember password checkbox if you don't want Outlook to prompt you for your password each time you check your mail.
    • Do notcheck the Log on using Secure Password Authentication (SPA) checkbox.
  5. Click the More Settings button. The Internet E-mail Settings dialog box appears.
  6. Select the Outgoing Server tab:
    • Check the My outgoing server (SMTP) requires authentication checkbox.
    • Make sure that Use same settings as my incoming mail server is selected.
  7. Select the Advanced tab:
    • Under "Incoming server (POP3)," check the This server requires an encrypted connection (SSL) checkbox. The number in the "Incoming server (POP3)" field usually changes automatically from 110 to 995. If it doesn't, type 995.
    • In the Outgoing server (SMTP) field, type 465. Under it, check the This server requires an encrypted connection (SSL) checkbox.
    • If you want to save your Yahoo! Mail messages on both the Yahoo! Mail server and on your computer, check the Leave a copy of messages on the server checkbox. If you want your messages to be deleted from the Yahoo! server once Outlook has downloaded them onto your computer, leave the box unchecked.
    Note: After your messages are deleted from the server, we cannot retrieve them.
  8. Click OK to close the Internet E-mail Settings dialog box.
  9. Click Next and then Finish.
  10. Close and restart your Microsoft Outlook.

Posted on Jun 06, 2012

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Anonymous

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SOURCE: Can not recieve email using Outlook

Check out your incoming / outgoing server details and test settings once from Outlook->Account settings. Also check for dns settings if you are using any vpn connection. Let me know if this works.

Posted on Mar 13, 2009

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Posted on Sep 08, 2009

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  1. From the Tools menu, select Account Settings.

    Note: If you do not see Account Settings, place your cursor over the two arrows at the bottom of the list to display more choices.
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  7. Select the Outgoing Server tab:
    • Select the My outgoing server (SMTP) requires authentication checkbox.
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  8. Click the Advanced tab:
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  7. Click Next to continue. The Congratulations screen appears.
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Generally users of POP3 email like to download messages to their PC and take them off the central server. But sometimes you'll want to leave them there so you can access them again. Like most other mail client applications, Outlook Express can be configured to leave messages on the server indefinitely or for a specified period of time.
 
How to Set Outlook Express To Leave Email Messages On The Server
Open Outlook Express
Select Tools/Accounts.
Click on the Mail tab, highlight YourAccount and click on the Properties button.
Click on the Advanced tab.
In the Delivery section, select the checkbox to Leave of copy of messages on server.
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go to Tools > Options.
Select the Mail Setup tab from the Options dialog, and click E-mail Accounts.
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Hope this helps. Please rate your feedback!
Thanks,
VJ

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