We are using yahoo small business mail server and we have purchased canon icmf 9340c Printer we cannot configure the scan to mail option as cannon machine needs a smtp server IP while yahoo has given us smtp.bizmail.yahoo.com can i get some help on this issue.

Maybe, all you needed was to configure the "outgoing" mail-server, so that the printer could send to that server, and that server would send the message to your mailbox.

Hello,
You need to setup your printer using smtp setting.
O365 need an authenticated and secure connection to work. All requirement must be met to be able to use the SMTP services.

Server: smtp.office365.com
Port : 587
Encryption : TLS
For authentification use your username and password of your office365 account.

If your printer does not have TLS, you wont be able to configure it using office365 smtp

You can always find answers to your Xerox questions at www.xerox.com/support .

The 3220 does NOT support SSL, please verify if your email service is requiring SSL transmission. (Port 445 or 587 are indicators of SSL email requirements.) There are free email providers that will still send on port 25 without SSL. Xerox does not provide a list however so you will need to research these yourself.

Instructions for setup scan to email below:
Configure the Machine for Scan to E-mail
IMPORTANT: Obtain the following information from your e-mail service provider before configuring the machine for Scan to E-Mail.

1. What is the host name or IP address of the SMTP server?
2. What port number does that SMTP server require?
3. Does the server require authentication login? If so, what format does the server expect the login? (Does the server require the full e-mail address or just the part before the @ sign?)
4. Does the e-mail server require POP3 before SMTP authentication? If so, obtain the POP3 settings (POP3 host name or IP address, port number, and login name/password).
5. Does the server require SSL or TLS encryption? If so, ask your e-mail provider to provide you with an e-mail server that does not use SSL or TLS encryption as the printer does not support SSL/TLS encryption for e-mail authentication.
   
   NOTES:
   • If you are provided with a new e-mail server to use, questions 1 - 7 will need to be answered again.
   • Xerox does not provide a list of e-mail providers that do not require SSL/TLS encryption for e-mail authentication.
   • If unable to find an e-mail service that does not require SSL or TLS encryption, See theRelated Items below for information on how to Install the Network Scan program for a Windows OS or how to Install the USB Scan Driver for a Macintosh OS. Once the scanned file is stored on your computer, it can then be e-mailed from your computer as an attached item/file in a new e-mail.
6. What is the attachment size limit on the account on that server?
7. What 'From' address will the printer use for Scan to E-mail? The From address should be a valid e-mail address for the e-mail server that the printer will use. Ask the e-mail provider if authentication is required if the login name (above) is allowed to be used for the From address the printer will use.
   
   If you do not know the answer to the questions above, contact the people that control the e-mail server you want the machine to use for Scan to E-mail. The following parties can provide you with additional assistance:
   • If the e-mail server is inside your company's network, contact the E-mail Server Administrator to obtain the required settings.
   • If the e-mail server is outside your company, contact the Technical Support for that e-mail service to obtain the required settings. This may be your Internet Service Provider (ISP), or a 3rd party E-mail Service Provider.

Configure the Machine's E-mail Settings Using CentreWare Internet Services (CWIS)
After you have obtained the above information, configure the machine's e-mail settings using CWIS.

1. Access CWIS. See the Related Items below for additional information.
2. Click on the [Properties] link.
3. In the Properties section on the left side of the window, click on the [+] symbol next to theProtocols folder to expand the list of options.
4. Click on the [SMTP Server] link.
5. Click on the [IP Address] or [Host Name] radio button.
6. Enter the IP address or domain (host) name of the SMTP (e-mail) server in the field provided.
   
   NOTE: If you use an IP address for the SMTP server, verify that the IP address for the server will not change. If the SMTP's server IP address changes, the machine will be unable to Scan to E-mail until the machine's SMTP Server address entry is edited with the new SMTP server IP address. If necessary, contact your E-mail Administrator to verify how the IP address has been assigned to the SMTP server.
   
   NOTE: If using the domain (host) name, make sure DNS is enabled on the machine. By default, DNS is disabled. To enable and configure DNS settings, click on the Properties tab, click on the TCP/IP link under the Protocols folder, enter the required DNS settings for your network in the DNS/DDNS field, and then click on [Save Changes]. Contact your Network Administrator to obtain the correct DNS settings.
7. Enter the port number used by the e-mail server, from 1 to 65535, in the field provided. The default port number is 25. If you use an IP address for the SMTP server, verify that the IP address for the server will not change.
   
   NOTE: If you use an IP address for the SMTP server, verify that the IP address for the server will not change. If the SMTP's server IP address changes, the machine will be unable to Scan to E-mail until the machine's SMTP Server address entry is edited with the new SMTP server IP address. If necessary, contact your E-mail Administrator to verify how the IP address has been assigned to the SMTP server.
8. If authentication is required, insert a check mark in the SMTP Requires Authentication check box.
9. In the SMTP Server Login Name field, enter the SMTP login name.
10. In the SMTP Server Password field, enter the SMTP password and then retype the same password in the Verify Password field.
11. If the E-mail server requires POP3 before SMTP authentication, continue with step 13. Otherwise skip to step 17.
12. If POP3 before SMTP authentication is required, insert a check mark in the SMTP requires POP3 Before SMTP Authentication check box.
13. In the POP3 Server and Port field, enter the IP address or domain (host) name of the SMTP (e-mail) server and the port number. The default port number is 110.
14. In the POP3 Server Login Name field, enter the POP3 login name.
15. In the POP3 Server Password enter the POP3 password and then retype the same password in the Verify Password field.
16. Click on the [Save Changes] button.
17. In the Properties section on the left side of the window, click on the [+] symbol next to the E-mailfolder to expand the list of options.
18. Click on the [E-mail] link.
19. Click on the [E-mail Setup] link.
20. In the Default [From:] Address field, enter the from E-mail address that the printer will use for sending E-mail.
    
    NOTE: If you do not want the from address that the printer will use to send E-mail to be automatically copied on any E-mail that is sent from the printer, make sure that the check box next to Always prompt for file format setup before scanning is not checked. Additionally, the following default settings can be set for Scan to E-mail:
    • Default Original Type - Available options are: Text, Text/Photo, and Photo
    • Default Scan Resolution - Available options are: 100 dpi, 200 dpi, and 300 dpi
    • Default Attachment Type - Available options are: PDF, TIFF - Multi Page, and TIFF - Single Page
    • Default Scan Color - Available options are: Mono, Gray, and Color
    • File Format Setup Prompt - Leave this box unchecked if you do not want to be prompted for the file format each time you Scan to E-mail.
    • Conformation Sheet - Available options are: On Errors Only, Always, and Off
21. Click on the [Save Changes] button.NOTE: See the Related Items below for information on how to Scan to E-mail. When Scan to E-mail is successful, it is recommended to print a copy of the SMTP Server settings and E-mail Setup settings from CWIS for your records. If Scan to E-mail fails in the future, refer to these settings.

Configure Additional E-mail Security Settings (Optional)
For additional security when sending e-mails, the machine can be configured to require the sender to be authorized prior to using the machine's Scan to E-mail service. This is an optional security feature for Scan to E-mail and is disabled by default.
Authorized users for Scan to E-mail can be configured using CWIS. Up to 2,000 users can be registered.

1. Access CWIS. See the Related Items below for additional information.
2. Click on the [Properties] link.
3. In the Properties section on the left side of the window, click on the [+] symbol next to the E-mailfolder to expand the list of options.
4. Click on the [User Authentication] link.
5. Insert a check mark in the Enable Auth User check box to enable user authentication.
6. If necessary, insert a check mark in the Enable Guest Account check box to allow guest access. If this option is enabled, enter a login name and password for the guest account in the fields provided.
7. Click on the [Add] button to add new accounts.
8. Enter a username, an authentication ID, a password and an e-mail address in the fields provided.
9. Click on the [Save Changes] button. The user will be added to the User Authentication List.

Follow the below mentioned steps : 1. Locate information concerning your particular email service's incoming POP3/IMAP and outgoing SMTP server addresses. Refer to the resources section below for a list of server settings that pertains to many common e-mail providers.nformation mentioned below :
Yahoo Mail offers standard POP3 access for receiving emails incoming through your Yahoo mailbox, by using your favorite email client software. To setup your email client for working with your Yahoo account, you need to select the POP3 protocol and use the following mail server settings: Yahoo Incoming Mail Server (POP3) - pop.mail.yahoo.com (SSL enabled, port 465) Yahoo Outgoing Mail Server (SMTP) - smtp.mail.yahoo.com (SSL enabled, port 995) POP Yahoo! Mail Plus email server settings Yahoo Plus Incoming Mail Server (POP3) - plus.pop.mail.yahoo.com (SSL enabled, port 995) Yahoo Plus Outgoing Mail Server (SMTP) - plus.smtp.mail.yahoo.com (SSL enabled, port 465, use authentication)
IMPORTANT : Yahoo mail on outlook or cell phone is a paid service by yahoo.
2. Turn on your mobile phone and wait for the standby screen to appear. go to "Menu" button on your screen and select "Messages" from the menu, press "Select" to continue. 3. Go to the "Settings" menu and press "Select," choose the "Email" option. Select the "Email setup wizard," press the "Select" button and hit "Yes" to continue.
4. Choose an email account type you wish to configure, press "Next," choose the "Account" option, press "Name" and use your keypad to label your new email account.
5. Press the "Next" button to continue with the email setup. Enter your email address and password, press "OK" to continue.
6. Enter the incoming POP3/IMAP information pertaining to your particular email service and press "OK" to continue. Select the "Outgoing Server (SMTP" menu item) and enter in the appropriate SMTP address for your email provider and press "OK" to continue. 7. Hit the "Select" and wait for the "You have configured this email account successfully" dialog to appear.

> check your mail program settings

Updating your printer's device-drivers will not be helpful.

Within Internet Explorer:
click File
point at Send
click Link by E-mail

This should open your "E-mail program".
Check the settings, e.g. "outgoing SMTP server".

Hi,

You will need adjust the mail application's POP settings to get your Yahoo! Mail messages into it.

POP access is a service for owners of one of the following:

Yahoo! Mail Pop Access & Forwarding
Yahoo! Mail Plus Premium Services
A Broadband account
A Small Business account

Please note that access to IMAP servers is not available.

To use an email client or application to send and receive Yahoo! Mail messages, you may need to designate a new incoming (POP) mail server and a new outgoing (SMTP) mail server. Consult your owner's manual for instructions on designating servers in the email application.

If you can't add new POP or SMTP servers, you will need to change your current server settings.

Before you make any changes, write down your current settings. You might need to revert to your original settings later if you decide to send and receive messages from your other email addresses.

The following steps will help you find the POP settings for your Yahoo! Mail account and configure it:

Log onto your Yahoo! Mail account from a PC.
Click Options > Mail Options.
Click POP & Forwarding.
Click Set up or edit POP & Forwarding.
Click POP Settings.

Note your Server Setting information. Your phone email client or application will ask for these settings:

Incoming Mail Server (POP3)- for example, pop.mail.yahoo.com.
Outgoing Mail Server (SMTP)- for example, smtp.mail.yahoo.com.
Account Name/Username, your Yahoo! Member ID- for example, myuserID.
Email address, your Yahoo! Mail address- for example, [email protected].
Password, your Yahoo! Mail password- for example, l0ngitudin*l

Notes:

POP server settings may change from time to time and you should confirm the current POP server settings in Yahoo! Mail if it is not working.

When using Microsoft Outlook, replace the "@" in your address with "%".

As an alternative to configuring Yahoo! Mail POP mail configurations, go to:

http://mobile.yahoo.com/mail
http://help.yahoo.com/l/us/yahoo/mobile/...

Enter your phone number and send a link to your phone; the best Yahoo! Mail experience will be suggested to you. Have a nice day

incoming 'plus.pop.mail.yahoo.com'
outgoing 'plus.smtp.mail.yahoo.com'

Hi, For yahoo mail you need upgrade to yahoo mail plus (@ $19.99 per year) to get the full pop3 service for access to Outlook,Incredimail, Thunderbird and others.
For more info on setting up your pop3 account see the links below.
http://help.yahoo.com/l/us/yahoo/mail/cl...
http://help.yahoo.com/l/us/yahoo/mail/cl...
* Incoming Mail Server (POP3): plus.pop.mail.yahoo.com
Use SSL, port: 995
* Outgoing Mail Server (SMTP): plus.smtp.mail.yahoo.com
Use SSL, port: 465, use authentication.

If you have “yahoo.co.uk” address some users can get free pop forwarding see below.
Click “options” (top right) on your mail page>mail options>pop and forwarding>
Set up or edit pop & forwarding>type in the address you want to forward to and
click save.
* Incoming mail server (POP3): pop.mail.yahoo.co.uk
Use SSL, port: 995
* Outgoing mail server (SMTP): smpt.mail.yahoo.co.uk
Use SSL, port: 465.
Note: In order to be able to send emails from outlook and others through/to yahoo (pop3) you need to pay for a yahoo mail plus account.
http://help.yahoo.com/l/uk/yahoo/mail/cl...

Also something to keep in mind is that some ISP's reserve the default port 25 for their own servers and do not allow traffic outside their network. If you are using a mail program like Outlook Express it may be necessary to use an alternative port.

Here is the link for Yahoo configuration of alternative ports. It says small business but it will work just the same.

http://help.yahoo.com/l/us/yahoo/smallbusiness/bizmail/pop/pop-32.html

The most common causes of these error messages are problems with Internet connectivity and account settings configured incorrectly in Outlook or Outlook Express.

Perform the following methods in order. If one method does not resolve the issue, move on to the next one. The methods are as follows:

Method 1: Start Outlook in safe mode
Method 2: Create a new e-mail profile
Method 3: Delete suspicious messages from your mailbox
Method 4: Check your antivirus vendor’s Web site for additional suggestions
Method 5: Remove, and then reinstall Outlook Express
Method 6: Verify that all SMTP e-mail addresses in a distribution list are valid
Method 7: Examine the configuration of your firewall software

If your antivirus solution includes an e-mail scanning feature, you may have to perform additional configuration tasks to use Outlook or Outlook Express with the antivirus e-mail scanning feature.

Antivirus software that is known to have caused this problem includes products by the following vendors:

• Symantec (Norton)
• McAfee
• Trend Micro (PC-cillin)
• Panda